Whitley Chapel Badminton Club Privacy Notice
Whitley Chapel Badminton Club
GDPR
Privacy Notice
Whitley Chapel Badminton Club is a community based organisation running recreational coaching, practice and matches for Adult and Junior members.
Under new laws effective from 25th May 2018 we are required to provide you with details concerning how your personal data will be used and protected.
Whitley Chapel Badminton Club takes the protection of your data seriously and we are committed to respecting your privacy. This notice is to explain how we may use personal information we collect and how we comply with the law on data protection as well as what your rights are.
Categories of personal data we collect
Data category | Senior Players | Junior Players | Who the data might be disclosed to (See below) |
Name | | | A B C D |
Address (inc postcode) | | of parents | A B C D |
Phone/mobile/email | | of parents | A B C D |
Date of Birth | | | A B C D |
Parental/Guardian details |
| | A B C D |
Other emergency contact | | | C D |
Medical information and medication | | | C D |
Particular needs (Disability) | | | C D |
Medical consent |
| | C D |
Photography/video | | | C |
A Badminton Association of England (Badminton England)
B Northumberland Badminton Association
C Session Coaches/Team Captains/Administrators for the delivery of training sessions/matches/tournaments
D Medical personnel in the event of injury or illness
Sources of personal data
- From the Individual and/or parent/legal guardian
What personal data will be processed for
- Reporting and recording attendance and coaching progress
- Dealing with medical needs and specific requirements
- To keep you informed of Club activities – selection, travel, match details, coaching and social activities
Legal basis for the collection and processing of your personal data
- Administration – to enable us to provide the communication, facilities and activities to run the Club
- For dealing with medical/particular needs of individuals for which you have given explicit consent
- All other cases which help us regulate and encourage participation in the sport of badminton and ensure that the reputation of badminton is preserved and this does not prejudice or harm your (or parents/guardians of children’s) rights and freedoms
Right to withdraw consent
Where you have given your consent to any processing of personal data you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to you withdrawing it.
How long will we keep your data?
We will not retain your data for longer than it is reasonably necessary for the purposes for which it was collected. We shall retain your data for as long as you are a member of Whitley Chapel Badminton Club.
Your rights in respect of your personal data
You have the right of access to your personal data and in some cases, to require us to restrict, erase or rectify it or object to our processing it and the right of data portability
Complaints
If you have any concerns or complaints about how we handle your data please do not hesitate to contact the Club Secretary in the first instance.
You also can contact the Information Commissioners Office